Proposal System

The faculty has primary responsibility for degree requirements, admission standards, curricula and new program development. For academic departments and colleges, degree requirements, programs, and courses require faculty approval at various levels. This is necessary to allow faculty review of changes within their purview, to ensure that changes do not impact curricula, resources, or students in unanticipated ways, and to provide necessary notification to appropriate offices and units following modifications (e.g., Registrar Office (Banner), DegreeWorks, Office of Admissions, advisors, etc.).

List of items that must be approved by the Undergraduate Council or the General Education Council through Curriculog

Information on the process for proposing a new degree program can be found in the Curriculum Resource Hub and at the Office of Academic Planning.

• The Undergraduate Studies (UGS) Curriculum Team is responsible for analyzing, facilitating, monitoring, and implementing changes in the Undergraduate catalog as approved by governing bodies.
• The UGS Curriculum Team provides training and support for the Curriculog Course and Curriculum Proposal system, as well as maintenance and administration of the system.

If a course is no longer being used and there are no plans to offer it in the foreseeable future, the course should be discontinued using the Course or Attribute Discontinue Proposal Form.

If a General Education attribute is to be removed from a course, the Course or Attribute Discontinue Proposal Form would be used.

Link to CC&U Faculty Credentials Guidelines

The minimum qualifications for the instructor, using CC&U language, can be represented by the following examples:

• Doctorate or master’s degree in [fill in the teaching discipline] or master’s degree with a concentration in [fill in the teaching discipline] (a minimum of 18 graduate semester hours in the teaching discipline).

As examples for undergraduate courses:

• Doctorate or master’s degree in information technology or a related discipline, or master’s degree with a concentration in information technology or a related discipline (a minimum of 18 graduate semester hours in the teaching discipline).
• Doctorate or master’s degree in Computer Science or master’s degree with a concentration in Computer Science (a minimum of 18 graduate semester hours in the teaching discipline).
• Doctorate degree in Mechanical Engineering discipline is required to deliver this proposed course.

For more information, please visit the USF Faculty Credentialing website.

• Acalog is the catalog management system which houses curriculum and course data.
• Curriculog is the course and curriculum proposal system for changes and additions of curricular data to Acalog.

These two systems work together and provide data to the student information systems (Banner and DegreeWorks) to ensure accuracy of our program requirements, course descriptions, and related degree information.

All USF faculty and staff are granted access to originate a proposal in Curriculog.

To optimize the Curriculog experience, it is best to use Firefox or Chrome as your browser. You can access the Curriculog system at https://usf.curriculog.com/ and then click login in the upper right corner.

If your role or committee assignment change is not reflected in Curriculog, then contact curriculum@usf.edu.

When you log into Curriculog you can adjust your preferences to be notified for actions on all proposals you are involved in, even if you’re not involved on the current step.

1. Hover your mouse over (or click on) your name in the top left.
2. Click on “My Settings.”
3. Click on your username in the main section of the screen to open your settings on the right.
4. Scroll down to the “Process” option below “Email Options.”
5. Choose “Send messages for proposals in which I am involved only.”
6. Click “Save Preferences.”

• USF is committed to providing a process for course and curriculum approvals and catalog publication and maintenance in an efficient and integrated system.
• Curriculog pushes approved course and curriculum items into the catalog (Acalog) reducing errors and saving manual entry.
• Curriculog provides reports for academic planning.

• Curriculog includes a set of forms and routing processes for review and approval by the College, Registrar’s Office, Undergraduate Studies, Administrative Offices, Undergraduate or General Education Councils, and the State Course Numbering System (SCNS). Once approved, Curriculog provides data to Banner and DegreeWorks.
• With Curriculog, faculty choose the form based on the type of action desired (e.g., create a new course, make changes to an existing program), and once the form is complete, it will be routed to the approvers in the queue.
• Once a course or curriculum proposal is approved, it is automatically ready for the next version of the Undergraduate catalog.

• The implementation of Acalog/Curriculog is an important component to USF’s Student Success initiatives, and is aimed at improving the student experience and bolstering student retention and degree completion.
• The curricular components of Curriculog involve a comprehensive effort to clarify degree requirements and expectations for students and to identify and mitigate barriers to successful graduation both in terms of program design and student performance.
• Acalog/Curriculog serve to organize courses and curriculum in a central database which then serves as a repository to generate other related documents such as: Academic Plans of Study, Degree Maps, and Degree Audit.

User guides, training videos, and information on in-person training for Curriculog are available on the Proposal System Training page. For more information on training not found there, please email curriculum@usf.edu.

Contact the Undergraduate Studies Curriculum Team at curriculum@usf.edu.

The undergraduate curricular timeline exists on a rolling cycle that encourages early submission but the flexibility to make changes within one year. The Undergraduate Catalog cycle opens in August and remains open for four, full academic terms.

This timeline means that Curriculog forms for two catalog cycles will be open simultaneously each Fall.

See the Important Dates and Deadlines page for clear deadlines in each catalog cycle.

• All changes, regardless of size and scope, must follow the established deadlines for the process to be effective.
• Proposals can be submitted until the time the system closes for the next catalog cycle. Please see the calendar and deadlines page.
• Revisions to courses and curriculum must be approved before the production of the Undergraduate catalog in March prior to the opening of registration for the Summer & Fall semesters.
• Proposals approved after the published deadline date (last week of March) will not be published in the catalog until the next catalog cycle.

USF has developed processes and systems for managing curriculum for the need to carefully manage curriculum at a large Research 1 University for student success. The establishment of deadlines for the course and curriculum process helps to improve:

• Departments’ and Colleges’ planning process.
• Registrar Office’s deadlines for registration and Banner updates.
• DegreeWorks’ deadlines for registration and system updates.
• Administrative Offices’ (e.g., Undergraduate Research, Study Abroad, Community Engaged Learning, etc.) review of General Education attributes for planning, course consistency, and academic rigor.
• Academic planning for students and advisors who use the catalog to plan their course schedules.